District Procurement Packet

Use this packet to respond quickly to district procurement, finance, and cabinet review requests.

1. Packet Contents

  • Order form or quote summary with district name, subscription term, and pricing.
  • Master Services Agreement referencing privacy, security, uptime, support, and data ownership terms.
  • Implementation summary showing timeline, onboarding steps, and district responsibilities.
  • Vendor contact information for contracting, procurement, and technical review.

2. Recommended Purchase Summary

  • Product: EvalPro educator evaluation and coaching workflow platform.
  • Use cases: observations, goals, meetings, self-assessments, evaluations, exports, reminders, and district reporting.
  • Deployment model: web application hosted by vendor with district-scoped access controls.
  • Typical contracting term: 12 months with renewal option.
  • Named buyer contacts: superintendent/designee, procurement lead, and implementation lead.

3. MSA / Order Form Checklist

  • District legal name and billing address
  • Subscription start date and end date
  • Number of schools / staff included
  • Support level and implementation scope
  • Signature blocks for district and vendor
  • Reference to Terms, Privacy Policy, and DPA if required

4. Suggested Internal Approval Notes

  • Replaces fragmented forms, spreadsheets, and manual evaluator workflows.
  • Improves consistency, auditability, and completion visibility across schools.
  • Supports district rollout with role-based access, exports, and documented onboarding materials.
  • Reduces evaluator admin time by centralizing reminders, signatures, and progress tracking.

5. Vendor Response Template

Support email: support@schoolevalpro.com
Product website: schoolevalpro.com
Recommended turnaround for procurement questions: 1 business day
Suggested language: “EvalPro is a district-scoped educator evaluation platform designed to support observations, goals, meetings, and summative evaluations in one secure workflow. Contracting documents, privacy materials, and onboarding resources are available upon request or from the Help center.”